PRIVACY POLICY for the Féderétaton Internationale des Véhicules Anciens – FIVA (International Federation of Historic Vehicles).
FIVA is committed to protecting your data privacy. This Policy explains how we protect and manage any personal data* you share with us and that we hold about you, including how we collect, process, protect and share that data. It also explains how you can control your data and your rights generally as a data subject, and our procedure in respect of cookies.
*Personal data means any information that may be used to identify an individual, including, but not limited to, a first and last name, a home or other physical address, an email address or other contact information (whether at work or at home).
There are various ways that you might interact with the FIVA, and the data you provide to us when doing so allows us to improve our services. By supplying your details to the FIVA and by using our website, we will process your data on the basis either that:
• the processing is necessary for our performance of a contract with you; or
• the processing is necessary for the purposes of our legitimate interests.
How we obtain your personal data
FIVA may collect and record basic data (for example names, email addresses, postal addresses, telephone numbers) which you voluntarily provide via hardcopy, or email, or in writing. Subject to your specific cookie consent (see below) FIVA may also collect data pertaining to users of our website, including IP addresses, source domain names, specific web pages, and pages that have been accessed.
We record this information in a computer database and use this information in order to manage and administer your relationship with FIVA.
How we use your personal data
We process data in respect of our board members, commission members, stewards, experts, staff, all types of members (incl. national members, professional members and honorary members), sponsors and individual supporters. Also, we control data in respect of people who buy products or services from us, people who register for General Assemblies or other events, and applicants of FIVA Cards.
FIVA uses personal data which we collect for its statutory purposes and for the services and products we offer.
When you contact the FIVA, we may keep a record of your communication to help improve our services. Your data may be retained for a reasonable time and in line with our record retention procedures and obligations.
FIVA may also use or disclose your personal data when FIVA believes, in good faith, that such use or disclosure is necessary to comply with law, or serves essential interests of FIVA and / or its members.
Data subject rights
Subject access requests
Where we process data, you, the data subject have certain rights, such as:
• the right (in certain circumstances) to erase your personal data (and to be forgotten)**;
• the right to request inaccurate information about you be corrected;
• the right to launch a complaint with the competent data protection authority; in France this is the CNIL (Commission Nationale de l’’Infromatique et des Libertés);
• the right via a subject access request to know whether or not we are processing your personal data, the nature of that personal data and the purposes of the processing.
Should you seek to exercise any of the above rights, please use the contact details set out in the questions & queries section below.
**Please note that we cannot delete your information where we are required to have it by law, or where it is in printed format, and / or where it is already in the public domain. Where data has been shared we shall communicate any rectification or erasure of personal data or restriction of processing as described above to each recipient to whom the personal data has been disclosed.
Information about cookies
A cookie is a small text file stored alongside your internet browser on your computer or smartphone. It enables us to recognise your computer when you visit our website. The tool is used by many websites to help collect information, such as how many people visit and return to the website, what products or services are being accessed, to make certain parts of the site function properly and for the purposes of website and system administration. If you have disabled the cookies file in your browser, you may experience technical issues with some parts of the website.
Accuracy of information
In order to provide the highest level of membership service and support, we need to keep accurate personal data. Please keep us informed of any changes to your personal information.
Social Media
When you participate in social media, you should be familiar with and understand the tools provided by those sites that allow you to make choices about how you share the personal data in your social media profile(s). Also, depending on the choices you have made regarding your settings on various social media sites (and/or in combination with your settings on the FIVA website), certain personal data may be shared with us about your online activities and social media profiles (dependent of the you have posted/shared etc.).
Links to other websites
During your online journey across our website, you may encounter links to other websites such as our Professional Members for your convenience and information. These websites operate independently from our, and may have their own privacy notices, statements or policies. We strongly suggest that you review them to understand how your personal data may be processed in connection with those sites, as we are not responsible for the content of non-FIVA-owned or -managed sites, or the use or privacy practices of those sites.
Questions & queries, who to contact?
If you would like to contact the FIVA about any of the above please write to the FIVA office – secretary@fiva.org
Policy changes
This privacy policy is regularly reviewed to ensure FIVA continues to protect your privacy in accordance with legislation. We reserve the right, at all times, to update, modify or amend this policy. If any amendments are made, we will endeavour to inform you
If you have a query or complaint
If you have a query or complaint regarding the use of your personal data then please contact us via secretary@fiva.org.